Job Board

QuietWaters Ministries is a Christian nonprofit organization grounded in biblical principles, offering Counseling Intensives and Spiritual Formation Retreats to pastors, missionaries, and Christian leaders globally at its Retreat Center.

The Volunteer and Event Coordinator’s role involves creating and managing volunteer and event opportunities to engage with our corporate and community partners, as well as furthering the strategies of our advancement team. The ideal candidate will take pleasure in expanding our existing volunteer program and relationships and forging new connections.

Volunteer Program Coordination

• Build a volunteer program for the organization to engage our corporate and community partners in our work and to provide opportunities for them to experience deeper connections to our mission through volunteerism
• Work with staff and partners to identify and implement volunteer projects and roles that advance the organization and engage corporate and community volunteers
• Serve as primary volunteer liaison and volunteer coordinator from recruitment and relationship-building through to logistical coordination, project oversight, and recognition
• Work with external volunteer organizations to build the ministry’s capacity to creatively engage volunteers
• Serve as the organizational lead for our volunteer program, staying up to date on volunteerism trends and training staff on our new volunteer program and how to work successfully with our volunteers

Event Coordination

Plan and oversee the successful implementation of the organization’s events including volunteer, donor and special events

• Work with staff and external partners to design and implement plans to execute event-related strategies
• Coordinate all planning details including, but not limited to, pre-event planning, event day execution, presenter recruitment, post-event activities, and communications to internal stakeholders, external partners, and volunteers
• Partner with advancement colleagues to create and execute the annual sponsorship plan, including coordinating engagement with sponsoring organizations
• Collaborate internally on cross-functional work such as communications, sponsor relationships, volunteers, client experiences, and facilities needs
• Identify and arrange the participation of QuietWaters’ leadership team in external events that are beneficial to networking with potential programming, community, and corporate partners and to facilitate relationships with existing partners

Other Advancement Team Responsibilities

• Collaborate with members of the team to manage and grow constituent relationships
• Collect and analyze metrics related to our activities
• Use a process-oriented approach to manage projects and engage staff in your work
• Use and manage our database to track engagement with volunteers
• Coordinate and execute all social media programs and initiatives
• Identify, interpret and capitalize on social media and marketing trends
• Educate and prepare key messaging and presentation material for the Leadership team

Prerequisites:

• Committed personal relationship with Jesus Christ and a lifestyle consistent with this commitment.
• Agreement with QuietWaters Ministries’ Statement of Faith.
• Personal integrity and a passion for excellence.
• Highly organized and demonstrated attention to detail.

Qualifications

• Minimum of two years of demonstrated success in marketing, event planning, corporate relationships, volunteer management, or a related field
• Bachelor’s degree in marketing, business, communications, non-profit administration or related field preferred
• Proven experience with event planning and volunteers is required
• Non-profit/Ministry experience a plus
• Ability to represent QuietWaters Ministries with enthusiasm, professionalism, and results

Skills

• Strong project management skills, including the ability to manage multiple projects, prioritize tasks, and work creatively within budget
• Excellent people and communication skills
• Demonstrated experience working with volunteers and volunteer management
• Ability to work well with a team and work collaboratively to ensure goals are met
• Proficiency with Microsoft Office products including Word, Excel, and PowerPoint
• Positive, motivated, self-starter, results-oriented
• Resourceful and creative

If interested, please send your resume and cover letter to resume@qwaters.org explaining how your experience aligns with this position; the team culture you thrive in and the areas you can contribute to successfully fill this position. Your application will not be considered if you don’t send a cover letter along with your resume.

Benefits:

• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

Experience:

• Event planning: 1 year (Required)
• Volunteer management: 2 years (Required)
• Social media management: 1 year (Required)
• Microsoft Office: 2 years (Required)
• Database administration: 2 years (Required)