Job Board

Position Summary:

Provides a steady and consistent presence in Alternatives administrative office. This person is the “go to” for all four Alternatives office related needs and administration, supporting day-to-day operations of the organization. Affirming the mission statement of the organization, this person is a team player that is highly organized, self-directing, flexible and has the skill to work with varying personalities. Ability to multi-task to meet the needs of a large team is a must.

Supervisory Responsibilities:

Responsible for volunteer management and development for donations and material services.

Education/Experience Requirements:

• Minimum three years administrative experience.
• Proficiency in Microsoft Word, Excel, Outlook, internet navigation and research.
• Demonstrates experience with standard office equipment (copiers, fax machines, printers, postage machine).

 Skills and Attitude:

• Ability to lead and effectively implement Alternatives Pregnancy Center’s Mission and Vision.

• Enjoys working with a team.
• Flexible and able to adapt to varying needs of the team.
• Committed to service excellence.
• High energy and enthusiasm.
• Professional and pleasant demeanor.
• Pride in work ownership, attention to detail and strong ability to multi-task.
• Able to lift 35 pounds.
• Practices servant leadership and functions with a Christ-like love in professional and personal affairs.

Essential Duties and Responsibilities:

• Oversee maintenance and onsite usage of office equipment, working closely with the Director of Operations & Finance to troubleshoot issues.
• Manage ticketing process for phone vendor; set up new extensions within ring groups.
• Coordinate the meeting space for staff meetings and events.
• Calendar Management, including continually updating the staff Year at a Glance calendar and updating the APC Outlook calendar via requests from staff.
• Research, purchase and maintain inventory of office supplies in alignment with the Department Head budget.
• Run errands (ex. Sam’s Club, Goodwill, Office Depot).
• Coordinate with Director of Operations & Finance to process daily mail, deposit preparation and scanning and emailing to department Heads including possible bank runs.
• Intake, processing and reporting via SharePoint Spreadsheets of Baby Bottle Banks; managing volunteers who assist with this fundraising effort. Responsible for prepping totes for future outgoing.
• Manage material services closet by training and managing volunteers who organize the items and make the Mom & Baby bags, provide church/individual inquires with listing of current material services needs, communicate with Communications team when low items need to be advertised.
• Support Client Services team with supply inventory (monthly basis – gathering supplies and coordinating the distribution to them; participate in monthly meeting and taking notes; assist with the preparation of printed materials and color copies; and various other needs required by the satellite offices.
• Attend Medical team meetings and record meeting minutes; send out meeting invites to all staff and non-staff volunteers; print materials, agenda and packets for these quarterly meetings.
• Collect and update Volunteer Statistics in SharePoint with monthly Helpline calls for all offices: distribute upcoming month sheets to all offices.
• Provide support to entire staff team with various office support related projects.
• Coordinate cleaning responsibilities for each location and shredding services as necessary.
• Assist Human Resources Coordinator with onboarding process and supplies for new employees.
• Manage and organize Inverness storage unit in collaboration with office staff and Department Heads.

To apply go to https://youhavealternatives.org/getinvolved/careers/  or submit your cover letter and resume to heidi@youhavealterntives.org