Job Board

Administrative and Clerical

Executive Assistant

Christian Living Communities
Posted: 05/03/2024
Salary/Range: $55,000 - $60,000 / year
4751 E Costilla Ave, Centennial, CO 80122, USA

Christian Living Communities (CLC) | Cappella Living Solutions (CLS) are dedicated to and known for shattering the stereotypes of aging services.  Our team is revolutionizing senior living communities by breaking down barriers and embracing the wisdom, experience and vitality of our elders!  In other words, we are working to create citizenship for all those who work and live in our Communities.

We welcome people of all beliefs, or non-beliefs, and we welcome and encourage people from all faiths and backgrounds to apply to our positions.  At CLC – Cappella, we believe that a diverse workforce with a wealth of experiences and talents helps our entire organization through fresh ideas and perspectives, opportunities for innovation, and better practices.  We believe that by honoring and celebrating our diversity, we create unity. 

Cappella Living Solutions (CLS) manages a number of independent nonprofit organizations, including Green House Homes at Mirasol, a senior living community in Loveland, Colorado.

In some cases, the information in a job description may have skills that you are not sure are in line with your previous experience.  If your experience is close to what you see listed here, and if you have valid licensure/certification (if required), please still consider applying with us.  We have found that diversity of experience and skills, combined with a passion for working with older adults makes for an excellent team member.  We are serious about providing equal pay for equal work, and post and hire within defined hiring salary ranges so you know what to expect!

Position Summary

Under minimal supervision, performs a broad range of administrative tasks for Community Executive. Relieves the executive of minor administrative details. Exercises frequent independent judgment within agreed upon limits. Responsible for scheduling regular and special meetings, preparing agendas and managing minutes.   Assists others with clerical functions as directed.  Responsible for managing the community concierge team.

Essential Duties

  • Responsible for managing the concierge team in the community to include recruiting, hiring, orienting, onboarding, scheduling, performance management, and training team members.
  • Prepares correspondence, arranges appointments. Prepares routine and special reports and presentations.
  • Screens, directs or responds to telephone inquiries.
  • Communicates information to appropriate parties in a timely fashion.
  • Assists in reviewing databases, understanding the information and regularly sharing that information with the Executive.  Databases may include but are not limited to Kronos, Health MedEx, Risk Watch, Care Watch.
  • Regularly strategizes with the Executive Director regarding timing and content of meetings.  Helps develop agendas, prepares and distributes minutes and communicates action plans to appropriate parties as necessary.
  • Establishes and maintains filing systems.
  • May involve project work.
  • Performs basic to advanced computer applications including, but not limited to PowerPoint, excel, and word.
  • Establishes and develops effective relationships with residents, families, independent contractors, volunteers, community groups and trade organizations.
  • Responsible for supervision of concierge team and ensures staff requirements are met.
  • Oversees a budget for the concierge team.
  • Creates and develops hospitality-based programs to enhance services available to residents.
  • Responsible for encouraging, participating and integrating Masterpiece Living and Eden Alternative initiatives by supporting successful aging and person-centered programs and culture.
To Apply: Nicole Hochstetler