Job Board

QuietWaters Ministries is a Christian nonprofit ministry grounded in biblical principles, offering Counseling Intensives and Spiritual Formations to pastors, missionaries, and Christian leaders globally at our Retreat Center.

A proficient Executive Assistant is a dynamic professional who embodies the love of Christ. This person is adaptable, comfortable performing a variety of roles. Skilled in managing a broad array of administrative and executive support tasks, this individual thrives on working autonomously with minimal supervision. They should be highly organized, adaptable, and take pleasure in the administrative challenges of assisting executive leadership.

If interested, please send your resume and cover letter to [email protected] explaining how your experience aligns with this position; the team culture you thrive in and the areas you can contribute to successfully fill this position. Your application will not be considered if you don’t send a cover letter along with your resume.

Executive & Organizational Support

• Provide high-level administrative support to the CEO, including calendar management, scheduling, and meeting coordination

• Anticipate needs, prioritize tasks, and manage details so the CEO can focus on leadership, fundraising, and ministry oversight

• Prepare agendas, briefing materials, notes, and follow-up items for meetings

• Serve as a trusted gatekeeper, handling sensitive information with discretion and confidentiality

Communication & Liaison Role

• Serve as a primary point of contact between the CEO and staff, volunteers, board members, donors, and external partners

• Draft, edit, and manage professional correspondence on behalf of CEO

• Ensure timely communication and follow-up across internal and external stakeholders

Donor & Board Support

• Assist with donor correspondence, reports, acknowledgments, and special communications

• Support board operations, including meeting preparation, materials, and follow-up

• Handle sensitive donor and board information with care and professionalism

On behalf of the CEO:

Operations & Office Management

• Oversee day-to-day office operations to ensure consistency, clarity, and efficiency

• Maintain and implement established administrative and financial processes

• Coordinate workflows that support staff, volunteers, and ministry programs

• Ensure systems and procedures are followed accurately and ethically

Financial & Administrative Coordination

• Support financial administration processes, including handling documentation, deposits, records, and reporting in coordination with leadership

• Ensure accuracy, timeliness, and integrity in financial-related administrative tasks

• Maintain organized records related to donors

Secondary / Supportive Job Duties:

Event & Hospitality Support

• Assist with planning and coordination of ministry events, gatherings, and donor activities

• Support logistics for retreats, volunteer training, and special events as needed

Team & Volunteer Support

• Provide administrative support to staff and volunteers as directed

• Assist with onboarding and training support for volunteers and new staff

Prerequisites:

• Personal relationship with Jesus Christ and a lifestyle consistent with this commitment
• Agreement with QuietWaters Ministries’ Statement of Faith
• Personal integrity and a passion for excellence
• Highly organized and demonstrated attention to detail
• Bachelor’s degree

Experience:

• Proven experience as an Executive Assistant to CEO/COO
• Proficient in Microsoft Office 365 (Required)
• Exhibited knowledge and ability of database administration (Required)
• Staff/Volunteer and Project Management

To Apply: [email protected]