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Position Summary: This position assists with executing day-to-day operations of the coworking business, and providing administrative support to the Owner/Manager. With a focus on service, hospitality and community development, the role will create an inviting atmosphere for all coworkers and facilitate events for non-members. This is a part time role of 15-25 hours per week**.

Principal Duties & Responsibilities:  

Help to create clean, warm, inviting atmosphere for members and guests, and help to create community with and between coworking members by:

• Welcoming potential new members and Day Pass guests
• Maintaining a clean and healthy environment: daily cleaning of bathrooms and kitchen, emptying trash and recycling, sweeping and dusting as needed
• With Manager, implementing:
  • Management of coworking software
• Assisting in managing day-to-day business needs, including:
  • Answering online queries regarding event bookings from prospects
  • Ordering supplies and maintaining inventory (paper, coffee, toner, etc)
  • Administration of mail services (for members, iPostal1 customers, and Virtual Office members)
  • Maintaining the business environment technology, including:
    • Monitoring Internet service and calling for service if needed
    • Monitoring printer (paper, toner, functionality) and other office technology
    • Monitoring the ambient sound system
    • Communicating with members about community events
    • Distributing and collecting members’ key and/or door codes
    • Monitoring and assigning phone chain within the VoiP platform
    • Maintaining current information for memberships within OfficeRnD
    • Overseeing the scheduling of Consulting room and Main Stage area for events
    • Closing / locking up the business when necessary

• Managing or assisting with event rentals during or outside of weekday business hours, including set up and take down of tables and chairs
• Other logistical duties or administrative support as assigned