Miscellaneous
Procurement Officer
Procurement Officer
Scope and Position Responsibilities:
Hire Connections is partnering with a faith-based nonprofit in the Rocky Mountain region to fill a full-time Procurement Officer role. The Procurement Officer is responsible for managing the acquisition of goods and services for the organization, ensuring that all procurement activities are conducted efficiently, cost-effectively, and in compliance with company policies and regulations. The ideal candidate will have strong negotiation skills, a keen eye for detail, and the ability to build and maintain relationships with suppliers.
Major Areas of Responsibility:
Procurement Strategy Development & Planning:
- Develop and implement procurement strategies aligned with organizational goals to ensure compliance for federal grants in accordance with the Code of Federal Regulations 2 CFR 200.
- Offer training and guidance to all staff.
- Create a requisition policy and procedure and a contract administration system and refine credit card policy as necessary.
- Review and approve all requisition requests.
- Review all goods and services within the organization.
- Conduct market research to identify potential suppliers and assess market conditions.
Supplier Management:
- Source and evaluate suppliers, negotiate terms and prices, and manage supplier contracts.
- Build and maintain strong relationships with key suppliers and vendors.
- Monitor supplier performance and resolve any issues or discrepancies.
Purchase Order Management:
- Prepare and process purchase orders, ensuring accuracy and adherence to company policies.
- Track and manage orders to ensure timely delivery and compliance with specifications.
Cost Control & Budget Management:
- Monitor procurement spending and ensure alignment with budgetary constraints.
- Identify cost-saving opportunities and implement measures to reduce expenses.
Compliance & Documentation:
- Ensure all procurement activities comply with relevant laws, regulations, and company policies, including but not limited to the Code of Federal Regulations 2 CFR 200 to maintain compliance for federal grants.
- Maintain accurate and up-to-date records of all procurement transactions.
Reporting & Analysis:
- Prepare reports on procurement activities, supplier performance, and market trends.
- Analyze procurement data to support decision-making and improve procurement processes.
Collaboration & Communication:
- Work closely with internal departments to understand their procurement needs and provide support.
- Communicate effectively with stakeholders to address concerns and provide updates on procurement activities.
Qualifications & Skills:
- Bachelor’s degree in business administration, Supply Chain Management, or a related field.
Relevant certifications (e.g., Certified Professional in Supply Management – CPSM) are a plus. Relevant experience may be substituted for the education requirement.
- Minimum of 3 years of experience in procurement or supply chain management. Experience in federal grant compliance is preferred.
- Strong negotiation and communication skills.
- Excellent analytical and problem-solving abilities.
- Proficient in procurement software and Microsoft Office Suite (Excel, Word, PowerPoint).
- Ability to work independently and as part of a team.
- High level of organizational and time management skills.
- Deep passion for the company mission and values.
- Employees must provide a working laptop (PC preferred) and smartphone.
Hours, Compensation and Benefits:
- Hours: 40-50 hours/week
- Salary: $70,000 – 96,000 annually DOE
- Performance Bonus: Up to 5% of salary
- Vacation & Personal Days: 15 days per year, plus the office is closed Christmas Day through New Years Day, staff have limited duties
- Sick Days: 6 days per year
- Insurance Benefits: Health, dental, vision, workers compensation, short term disability, long term disability.