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Accounting and Bookkeeping

Accounting Specialist (A/P & Expense Management)

Denver Seminary
Posted: 06/27/2024
Salary/Range: $21.65 - $28.88/ hour
Location
Littleton
Description:

GENERAL STATEMENT OF DUTIES:

Responsible for all accounts payable tasks, including weekly issuance of checks, validation of expense (travel) vouchers, and reconciliation of vendor statements.  Also responsible for monthly journal entries to various pre-paid accounts.  The A/P Accounting Specialist also assists in communicating proper procedures for expenditures, reimbursements and payment processing to Denver Seminary faculty and staff.  Responsible for the reconciliation of the accounts payable account and other liability accounts as assigned.  Also assists with recognition and input of fixed asset acquisitions and other duties in support of general accounting functions, as assigned.

ESSENTIAL FUNCTIONS: 

  • Full-Charge Accounts Payable– input of invoices, processing of weekly check run, review of invoices for propriety and coding, issues monthly accounts payable aging report, issues weekly invoice forecasting report, maintenance of W-9 file and vendor database and processing of vendor inquiries.
  • Student Payables – processes student refund data and generate student refund checks.

Generates posting file of processed refund checks for the student accounting system.

  • Expense Management – maintains expense management module within the accounting software program. This includes proper supervisory setup, access, and training. Also provides assistance regarding budget use and variances.
  • Year End Tax Reporting – issues required 1099’s.
  • General Ledger Account Reconciliation – prepares and documents monthly account reconciliations for accounts payable and other liability accounts as assigned.
  • Fixed Asset Accounting – identifies and records fixed assets acquired. Works with managers on cost collection for large projects.  Performs other fixed assets tasks such as fixed asset retirements, depreciation posting, etc. as requested.
  • General Accounting Duties – assists with account analysis, allocation of supply vouchers, spreadsheet preparation and specialized reporting to management and external customers as needed.

 

EDUCATION/TRAINING/SKILLS: 

 

  • High School Diploma or GED and two (2) years prior accounts payable and accounting experience is required OR a degree in accounting.

 

QUALIFICATIONS: 

 

  • Committed personal relationship with Jesus Christ required and a lifestyle consistent with the Seminary’s Community Values and Behavioral Commitments.
  • Agreement with Denver Seminary’s statement of faith.
  • Working knowledge of computer operation, data entry and Microsoft office applications required
  • Experience with Accounting software (Financial Edge) desired
  • Clear and professional verbal and written interpersonal communication skills a must
  • A positive attitude and attention to detail and confidentiality is essential
  • The ability to perform multiple tasks concurrently is required

 

Denver Seminary prepares men and women to engage the needs of the world with the redemptive power of the Gospel and the life-changing truth of Scripture. Through our educational programs and mentoring process, the Seminary challenges students to grow spiritually, intellectually, and professional in order to lead God’s people in the accomplishment of His mission in the world. The position of Accounts Specialist supports this mission by:

 

OUTCOMES: 

 

  • All invoices entered into the accounting system within 2 business days of receipt
  • All payables paid on a timely basis avoiding late fees, interest and negative vendor repercussions
  • Effective communication with management regarding upcoming A/P cash flow needs
  • Strict adherence to deadlines
  • Careful review of coding, documentation and input. 95% accuracy on all coding is required
  • Positive, professional and productive vendor and internal customer relationships and communication.

 

TYPICAL PHYSICAL DEMANDS AND WORKING CONDITIONS: 

Normal office working conditions including computer usage may require occasional standing, walking, long periods of sitting, climb stairs, balance; stoop, kneel, crouch or crawl.  The employee must occasionally lift and/or move up to 25 pounds.

 

Denver Seminary is an equal opportunity employer committed to excellence in all areas of ministry and operations.

 

To Apply: see above website